a. Writing a cover letter/application letter.
Examples of Cover Letter
b. Replying to a job applicant.
Example: Acknowledging Receipt of an Application
| From: Shinta Mulia <shintamulia@nettv.com> To: Harry Purnomo harrypurnomo@gmail.com Subject: NetTV Administrative Assistant Position Date: Mon, Jul 26, 20__ 09:15:20 | Heading |
| We received your application for the position of administrative assistant on July 23. | Opening |
| At this time, we are reviewing the resumes. We will contact all applicants that we would like to interview by July 30. | Action |
| We appreciate your interest in NetTV. | Closing |
Example: Requesting an Interview
| From: Shinta Mulia <shintamulia@nettv.com> To: Harry Purnomo harrypurnomo@gmail.com Subject: NetTV Administrative Assistant Position Date: Tue, Jul 27, 20__ 11:22:27 | Heading |
| After reviewing your resume, we are pleased to invite you for an interview for the position of administrative assistant. | Opening |
| Your interview is scheduled on Friday, July 30, at 09:00 A.M. Please come to the Human Resource Department of our main office. If that is not convenient, please contact me immediately to reschedule. | Action |
| We look forward to meeting you at NetTV. | Closing |
Example: Rejecting an Applicant
| From: Shinta Mulia <shintamulia@nettv.com> To: Lukas Pratama <lukaspratama@gmail.com> Subject: NetTV Administrative Assistant Position Date: Tue, Jul 27, 20__ 11:30:09 | Heading |
| Thank you for sending us your resume for the position of administrative assistant. | Opening |
| Unfortunately, your qualification do not match our needs at this time. We will keep your resume on file. If a position that matches your qualifications becomes available in the future, we will contact you. | Action |
| We wish you every success in your career. | Closing |
c. Writing customer relation letter, such as letter about change in company address, product promotion, and product recall.
Letter about Change in Company (Address)
| Date: Jan 05, 2020 09:14:30 To: k.gunadi@WiretexOne.com From: maria_husada@electronix.com Subject: Change of address | |
| As of March 1, we are moving our Malaysian office. | Opening |
| All accounts previously handled through Kuala Lumpur will now be managed through our new office in Singapore. Please note the new address: Electronix International South Bridge Road #08-03 Isle Plaza Singapore 058716 Tel: (65) 337 29 33 Fax: (65) 337 29 35 www.electronix.com | Focus |
| Your new account manager, Siling Wu, will contact you shortly to introduce herself and to answer any questions you might have. We look forward to working with you from our new office. Sincerely yours, MB Division Manager, Asia and Europe | Action |
| We look forward to working with you from our new office. Sincerely yours, MB Division Manager, Asia and Europe | Closing |
Letter on Product Promotion
| Date: Jan 03, 2020 10:34:15 To: k.gunadi@WiretexOne.com From: maria_husada@electronix.com Subject: New Year’s Promotion | |
| Our annual NewYear’s Promotion begins today! | Opening |
| Take an additional 15% off all orders placed on ourWeb site this month. The sale includes our new phones as well as our existing line of telecommunication products. | Focus |
| Go to http://www.electronix.com/product/promotion.htm for more information or call us at 1-888-555-5353. | Action |
| As a Gold Card customer, you are important to us, and we want to reward you for your loyalty. Remember that Electronix gives an unconditional guarantee on all products. But don’t wait-this special offer ends January 31. | Closing |
Letter on Product Recall
ELECTRONIX
INTERNATIONAL
Jalan Karang Taruna 5
Wirobrajan, Kota Yogyakarta
Special Region of Yogyakarta
Indonesia 32133
January 3, 2020
Ms. Karina Gunadi
Coolmail Now
Jl. Malioboro 189
Sosromenduran, Kota Yogyakarta
Special Region of Yogyakarta
Indonesia 56281
Subject: Product Recall
| Opening |
Dear Ms. Gunadi:
We are recalling the Photophone 642, which was shipped to you on December 5.